Mandatory computerized cash register, what changes?
Telematic cash register: how does the electronic receipt requirement work?
This is the question that many merchants have been asking, especially since the legislation was changed in May. In fact, to combat evasion, new legislation was introduced that starting in July , provides for the dematerialization of cash register receipts.
But how does it work for cash registers then? let's go step by step trying to cover the points of the law and identifying the benefits of cash register software, and then present you with a selection of cash register solutions suitable for your business--in full compliance.
Has the telematic cash register become mandatory?
The decree law in force as of July 1, 2019 stipulates that, business activities falling under the criteria in Article 22 of Presidential Decree No. 633/1972. and with a turnover exceeding 400,000 euros per year, must abandon the paper receipt and proceed to telematic transmission of daily receipts data to the Internal Revenue Service. These, of course, then need to be filed in a consonant manner.
During these 6 months there has been some sort of tolerance regarding the literal application of the regulations, but starting January 1, be careful because the fines could be steep.
During these months, then, there have been exempt categories such as fuel distributors, ships, airplanes, public transport...For many of them, January 1 will mark the date of compliance with this new regulation.
For the cash register so what changes? assuming that it is not possible to keep the old cash register that goes "Ding" we have two options to comply:
- adapt our old cash register to make it compliant with the requirements of the decree
- purchase one that is directly compliant
Obviously this may be a sore point for many merchants from an economic standpoint, but the Internal Revenue Service is offering a bonus (in the form of a tax credit) that allows you to see up to €250 (or 50 percent max of the amount) reimbursed for purchasing a telematic cash register.
Meanwhile, to urge your consumers to ask you for their receipt, the Internal Revenue Service has set up a receipt lottery with cash prizes when you draw your receipt code!
Telematic cash register or cash register software?
Gone are the days of the old cash registers in stores of yore, which were mostly some sort of giant calculator.
Today, most businesses use software coupled with a cash register terminal. The latter usually consists of a touch screen, a cash drawer, and a payment terminal (e.g., credit card type).
Cash register software includes the same functionality as a classic cash register, but not only that!
What are the benefits of cash register software?
Time savings
Do you know how much time is lost when you have to issue receipts by hand?
In addition, the inventory management features included in many cash register software save considerable time: every cash register operation is reflected in real time on your inventory.
Improved customer relations
Some checkout solutions provide tools to work on your relationship with customers. Loyalty operations are facilitated by having files and statistics on your customers. Just rely on them to define the right time to launch your own actions, such as a personalized promotion.
Optimization of accounting management
Gain efficiency and speed with cash register software. Manage your company's accounts in an automated way and avoid tedious manual operations--and the risks of errors that come with them.
Visibility for your business strategy
A good cash register system includes dashboards and reports. These give greater visibility of your business: they allow you to identify buying behaviors in customers and establish an optimal strategy to increase your revenue.
Improve your management capabilities
In addition to your customers, collect statistics from your employees. Rich in this data, opt for relevant management actions in accordance with the reality of the industry, and thus increase productivity.
Acquiring cash register software therefore seems essential to the smooth running of your business. But how can you be sure that your choice complies with legislation?
We will return in more detail to the features of different cash register software at the end of this article.
How to choose cash register software?
Choose certified cash register software
As mentioned above, your cash register software must meet the criteria of inalterability, security, data retention and storage. The goal of this measure is to prevent your cash register from being considered "fraudulent," and allows you, for example :
- to make an abandonment of the transaction without entering payment
- To modify a receipt that has already been collected;
- to delete certain accounting lines, etc.
To ensure that all these criteria are met, make sure that your cashiering software is certified. This certification can be obtained from an accredited body
Choose a cash register software that suits your needs
Since most cash register software complies with the law, the difference ultimately lies in the additional options it offers so that you can enjoy the many benefits mentioned above.
To help you in your choice, we present a selection of software suitable for all types of needs and businesses.
Our selection of cash register software
TWO Retail
With DUE Retail you have no excuses, it is a line of software dedicated to commercial activities (stores, franchises, restaurants...) divided by categories. It stands out, therefore, that it is especially attentive to the specific needs of each type of business.
Its features include:
- Cash management (receipts, invoices, cash register)
- Electronic invoicing
- Menu
- Electronic commerce
Cashier in the Cloud
Cassa in Cloud is the new version of Cassanova. It is one of the successful software produced by TeamSystem. It is an extremely comprehensive tool that is sold in 3 different versions depending on whether you are a store, restaurant or franchise.
With this software you will be able to:
- Manage cash registers
- Read barcodes and labels
- Stock management and e-commerce through an app
- Room management
Fastmag
Fastmag gives you all the functionality you need to manage your checkout...but not only. It goes further by integrating CRM functions.With its functionality and intuitiveness, it makes it easy for merchants to manage their businesses. It is a software that has not yet landed in Italy but may surprise you if the language does not bother you.
- Software that can be adapted to either individual stores or a network of stores;
- Your data is protected and hosted in real time on the cloud;
- The ability to set up customer files, as well as loyalty and data exploitation programs;
- The organization of SMS campaigns;
Equip yourself with the right cash register software!
Few companies can do without a modern, high-performance cash register system, if only to increase team efficiency, improve working conditions, and grow business.
But if you choose to use checkout software, you need to make sure it is certified!
Fortunately, most software publishers provide the necessary certifications. Your choice will then be based on the checkout software that best suits your needs and will be able to support the growth of your business.
What about you, have you opted for cash register software? If yes, which one?
Article translated from Italian