Looking for an alternative to Trello? Here are 10 tools for project management in 2025
With projects becoming increasingly complex, a high-performance management tool has become indispensable. Trello, known for its simplicity and intuitive interface, has long been a benchmark thanks to its visual organization based on the Kanban method.
But in 2025, needs are changing: teams are looking for more flexibility in their experience, advanced integrations and robust features to optimize their productivity. Fortunately, several alternatives offer innovative approaches to meeting these new requirements.
Whether you're a start-up looking for a simple, effective tool, or a large enterprise in need of a more advanced solution, it's essential to explore your options. This article will guide you through the best alternatives to Trello, highlighting their strengths and limitations to help you make the ideal choice.
Understanding Trello and the Kanban method
With increasingly distributed teams and ever more complex projects, project management tools have become indispensable. Trello has established itself as a benchmark thanks to its simplicity and visual approach. But before we explore its alternatives, let's understand its strengths and why the Kanban method is so popular.
Trello
Trello's key features
Trello is a visual project management tool designed to adapt to the Kanban method. Here are its main features:
- Organization in tables, lists and cards: A project is structured in tables, with each table containing lists representing workflow steps (e.g.: "To do", "In progress", "Completed"). Maps, on the other hand, represent tasks and can be enriched with descriptions, deadlines, labels and checklists.
- Customization and integrations: Thanks to Power-Ups, Trello integrates with tools such as Google Drive, Slack or Jira, adding advanced functionalities tailored to the needs of teams.
- Simplicity and flexibility: Its intuitive drag-and-drop interface makes it easy to get to grips with, ideal for teams looking for a fast-to-deploy tool.
- Real-time collaboration: Each member can be assigned to a card, comment on tasks, receive notifications and track project progress at a glance.
Trello is therefore a powerful and flexible solution, but it also has its limitations, prompting some users to explore alternatives more suited to their needs.
Why use the Kanban method?
The Kanban method is based on a simple principle: visualize work to manage it better. It is a popular choice for teams seeking to improve their productivity and organization.
- Better visibility: Thanks to the columns representing the different stages of a project, everyone knows where tasks stand and can spot bottlenecks.
- Continuous improvement: The Kanban approach enables processes to be analyzed and optimized over time, based on metrics and progressive adjustments.
- Flexibility: Unlike other methods (such as Scrum), Kanban is not based on rigid sprints. It constantly adapts to changing priorities.
- Less inefficient multitasking: By limiting the number of tasks in progress, Kanban encourages concentration and completion of tasks before starting new ones.
Take the example of a development team: instead of accumulating a never-ending list of tasks, it defines a limit to the amount of work in progress to avoid dispersion and ensure a smoother project flow.
Why look for alternatives to Trello?
In a world where project management is evolving rapidly, teams need ever more effective tools. While Trello remains a benchmark thanks to its simplicity, it also has certain limitations. In 2025, more and more teams are looking for solutions offering greater flexibility, customization and advanced integrations.
Let's take a look at why Trello may not be enough, and what advantages its alternatives offer.
Trello's limitations
Despite its strengths, Trello has a number of weaknesses that may hold some teams back:
- Lack of advanced features: Trello is based on a simple system of tables and cards, but it lacks the tools that are indispensable for complex projects (Gantt charts, dependency management...). These features can be accessed via Power-Ups, but they often entail additional costs.
- Limited user management: Trello's roles and permissions are basic, making it difficult for large companies to manage access.
- Limited reporting capabilities: Tracking the progress of a project requires advanced dashboards and reports. Trello does not integrate advanced native solutions for performance analysis.
- Real-time collaboration perfectible: Although Trello makes it easy to keep track of tasks, it lags behind other tools offering richer interactions (integrated chat, live collaborative editing).
- Limited customization: Trello boards, while flexible, can quickly become linear and ill-suited to complex workflows requiring a variety of views.
These limitations are prompting many companies to explore more comprehensive alternatives.
The advantages of alternatives to Trello
Trello's competitors offer more advanced solutions, tailored to the needs of modern teams. Here are their main advantages:
- More customization 🛠️ : Tools like ClickUp and monday.com allow you to create tailor-made workflows, well beyond simple Kanban columns.
- Multiple project views 📊 : Unlike Trello, often limited to a Kanban view, its alternatives offer Gantt charts, calendars, mind maps and workload graphs, offering a more strategic vision.
- Task automation ⚡ : Save time! Platforms like monday.com and ClickUp automate repetitive tasks, reducing manual effort.
- Extensive integrations 🔗: If Trello requires Power-Ups, tools like Notion and Airtable offer advanced native integrations with Slack, Google Drive, Jira and many others.
- Enhanced collaboration 🤝: Some tools go further than Trello by offering integrated chats, collaborative documents and advanced mentions, ideal for remote teams. Asana and Notion excel in this area.
- Advanced resource management 📅: For large teams, it's crucial to distribute workloads well. Microsoft Project is an expert in resource planning and tracking, perfect for complex projects.
The 10 best alternatives to Trello for your projects
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 monday.com | Trello |  Airtable |  Asana |  ClickUp |  MeisterTask |  Microsoft Project |  Notion |  Quire |  Wrike |  Zenkit |
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| For all companies | For all companies | For all companies | For companies with more than 1 employees | For all companies | For companies with more than 1 employees | For all companies | For all companies | For all companies | For companies with more than 50 employees | For all companies |
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| Learn more about monday.com | Learn more about Trello | Learn more about Airtable | Learn more about Asana | Learn more about ClickUp | Learn more about MeisterTask | Learn more about Microsoft Project | Learn more about Notion | Learn more about Quire | Learn more about Wrike | Learn more about Zenkit |
1. Airtable
Overview of Airtable
Airtable is a collaboration platform that merges the functionalities of a spreadsheet with those of a relational database. This unique combination enables users to manage and organize data in a flexible and personalized way. Airtable is particularly appreciated for its ability to adapt to a variety of use cases, from project management to inventory and event planning. Its intuitive interface and multiple views make it easy to visualize and manipulate data, making team collaboration more effective.
Benefits :
- Flexibility: Airtable adapts to a variety of needs, offering solutions for multiple sectors and projects.
- Intuitive interface: Its user-friendly design makes it easy to learn, even for novice users.
- Real-time collaboration: Teams can work simultaneously on the same databases, ensuring instantaneous information updates.
Disadvantages :
- Learning curve for advanced functionalities: Although the interface is accessible, mastering all of Airtable's capabilities may require time and training.
- Limitations of free plans: Advanced features and increased storage capacity are reserved for paid plans, which may represent an investment for smaller organizations.
Key features
- Customizable views: Display your data as a grid, calendar, gallery or Kanban, according to your preferences and needs.
- Automations: Create automated workflows to reduce repetitive tasks and increase efficiency.
- Multiple integrations: Connect Airtable to third-party applications such as Slack, Google Drive or Trello to centralize your work tools.
- Customized forms: Collect data easily with forms that you can tailor to your image.
- Relational databases: Establish links between different tables for optimal organization of your information.
- Extensions: Add extra functionality via add-on modules to meet specific needs.
What we like
Airtable stands out for its ability to transform complex tasks into streamlined processes, thanks to its intuitive interface and robust functionality. Whether managing a project, organizing an event or tracking inventory, Airtable's flexibility and adaptability make it an invaluable tool for teams seeking to optimize productivity and collaboration.
Airtable
2. Asana
Overview
Asana is a project management platform designed to help teams organize, track and manage their work effectively. Appreciated for its ability to manage complex projects, Asana offers multiple views and easily integrates with commonly used tools such as Slack, facilitating smooth collaboration.
Benefits:
- Intuitive interface: Users find Asana easy to get to grips with, accelerating its adoption within teams.
- Multiple views: The ability to view projects from different angles (lists, Kanban boards, calendars) provides flexibility tailored to each user's needs.
- Extensive integrations: Asana connects easily with popular applications, centralizing workflows.
Disadvantages :
- Excessive notifications: Some users report that the volume of notifications can be intrusive, requiring careful management of settings.
- Learning curve for advanced features: Although the interface is user-friendly, full exploitation of advanced features may require time and training.
Key features
- Task automation: Create custom rules to automate repetitive processes and increase efficiency.
- Detailed reporting: Generate real-time reports to monitor project progress and identify areas for improvement.
- Dependency management: Define relationships between tasks to ensure logical progression and avoid blockages.
- Customized forms: Collect structured information from stakeholders via integrated forms.
- Project portfolios: Get an overview of current projects to better prioritize and allocate resources.
What we like
Asana stands out for its ability to combine an intuitive user interface with powerful functionality tailored to the needs of modern teams. Its flexibility and multiple integrations make it an invaluable tool for orchestrating complex projects while maintaining harmonious collaboration.
Asana
3. ClickUp
Overview of ClickUp
ClickUp is an all-in-one project management platform, designed to centralize tasks, documentation and communication within teams. Its intuitive, highly customizable interface adapts to the needs of startups, SMEs and large corporations. Thanks to its modularity, each user can configure the tool according to his or her preferences, making it a flexible solution for a variety of use cases.
Benefits :
- Versatility: ClickUp offers a multitude of integrated functionalities, reducing the need for multiple third-party applications.
- Customization: Users can adapt the interface and modules to suit their specific processes.
- Competitive pricing: Affordable plans, including a robust free version.
Disadvantages :
- Learning curve: Rich functionality may take some getting used to for new users.
- Performance: Some users report occasional slowness when using the tool intensively.
Key features
- Multiple views: Manage your projects with list views, Kanban boards, calendars, Gantt charts, etc.
- Task automation: Create customized automations to reduce repetitive tasks.
- Time management: Integrated time tracking with detailed timesheets and reports.
- Real-time collaboration: Collaborative documents, integrated chat and comments for smooth communication.
- Extensive integrations: Connect ClickUp with tools such as Slack, Google Drive, Zoom and many others.
- Customized dashboards: View key metrics and track progress in real time.
What we like
ClickUp stands out for its ability to replace several disparate tools in a single unified platform. Its flexibility and wide range of features make it a solid alternative to Trello, especially for teams looking for an all-in-one solution for project management.
ClickUp
4. MeisterTask
Overview of MeisterTask
MeisterTask is an online task management tool that combines an intuitive interface with powerful features to optimize team workflow. Designed to adapt to a variety of project management styles, it is particularly popular with agile teams and Kanban practitioners. Its seamless integration with other tools such as Slack, GitHub and Zendesk makes it easy to centralize information and collaborate in real time.
Benefits :
- Intuitive interface: makes it quick and easy to get to grips with, even for novice users.
- Customizable tables: Projects can be tailored to the specific needs of each team.
- Multiple integrations: Easy connection with various tools for greater synergy.
Disadvantages :
- Limited advanced features in free version: Some options require a paid subscription.
- Absence of certain advanced views: such as Gantt charts, only available in higher-level plans.
Key features
- Kanban project management: Clear visualization of tasks via customizable charts.
- Process automation: Automatic actions to optimize workflow.
- Integrated time tracking: Analysis of time spent on each task for better resource management.
- Real-time collaboration: comments, mentions and file sharing for smooth communication.
- Extensive integrations: Compatibility with tools such as Slack, GitHub, Google Drive, etc.
- Mobile applications: Access to projects and tasks from any mobile device.
What we like
MeisterTask stands out for its ease of use combined with remarkable flexibility, enabling teams of all sizes to manage their projects efficiently. Its visual approach and multiple integrations make it a solid alternative to Trello, especially for those looking for a modern, customizable interface.
MeisterTask
5. Microsoft Project
Overview of Microsoft Project
Microsoft Project is robust project management software designed to help companies plan, execute and track projects of all sizes. As part of the Microsoft ecosystem, it offers an interface familiar to users of other Microsoft 365 applications. Its flexibility and functional richness make it a preferred tool for large companies requiring advanced project management features.
Benefits :
- Native integration with Microsoft 365: Facilitates collaboration and information sharing within teams.
- Advanced planning tools: Enables detailed management of tasks, resources and budgets.
- Methodological flexibility: Adapts to Agile, waterfall or hybrid approaches.
Disadvantages :
- High cost: Licenses can represent a substantial investment, especially for smaller organizations.
- Learning curve: Complete mastery of the tool may require in-depth training.
Key functionalities
- Interactive Gantt charts: Detailed visualization of deadlines and dependencies for optimum planning.
- Resource management: Precise allocation of resources with tracking of availability and utilization.
- Budgeting and cost tracking: Rigorous financial control to ensure budgets are respected.
- Timesheets: Collection of hours worked for accurate analysis of productivity and billing.
- Customized reports and dashboards: Analysis tools to track project progress and facilitate decision-making.
- Integration with Power BI: For advanced data visualization and in-depth insights.
What we like
Microsoft Project stands out for its functional depth and seamless integration with other Microsoft tools. Although it may represent a significant investment and require training, its ability to manage complex projects makes it a preferred choice for large companies looking for a complete project management solution.
Microsoft Project
6. monday.com
General presentation
monday.com is a project management and collaborative working platform renowned for its colorful, intuitive interface. It offers customizable workflows and automations to adapt to the specific needs of teams. Its modular approach allows users to configure tables according to their processes, facilitating efficient project management.
Benefits :
- Attractive visual interface: Colors and an intuitive layout make navigation pleasant and simplify adoption by teams.
- Extensive customization: Workflows and tables can be tailored precisely to the needs of each project or department.
- Built-in automations: Reduce repetitive tasks with easy-to-configure automations.
Disadvantages :
- Cost for small teams: Rate plans can represent a substantial investment for small structures.
- Learning curve: The multitude of functionalities may take some getting used to before the platform's full potential is realized.
Key features
- Multiple views: Manage your projects with Kanban board views, Gantt charts, timelines and more.
- Process automation: Create automations to trigger actions based on specific conditions, reducing manual tasks.
- Extensive integrations: Connect monday.com with tools such as Slack, Google Drive, Zoom, and many others to centralize your workflows.
- Customized dashboards: View key project data in real time with configurable dashboards.
- Resource management: Track resource availability and allocation to optimize project planning.
What we like
monday.com stands out for its flexibility and engaging interface, making project management both efficient and enjoyable. Its automation capabilities and multiple integrations make it a powerful tool for teams seeking to optimize their processes and improve collaboration.
monday.com
7. Notion
Overview
Notion is an all-in-one productivity platform that combines note-taking, task management, database creation and real-time collaboration. Its flexible, highly customizable interface enables users to structure their workspace according to their specific needs, whether for personal or professional projects. Notion is particularly appreciated for its ability to centralize information, reducing the need for multiple separate applications.
Benefits :
- Versatility: Integrates multiple tools into a single platform, facilitating centralized project management.
- Customization: Offers exceptional flexibility with adaptable templates and modular blocks.
- Real-time collaboration: Enables multiple users to work simultaneously on shared documents.
Disadvantages :
- Learning curve: The multitude of functionalities may take some getting used to for new users.
- Limited offline mode: Some functionalities may be restricted without an Internet connection.
Key features
- Advanced note-taking: Create notes enriched with images, videos, code and other content.
- Customizable databases: Organize your information as tables, lists, calendars or galleries.
- Integrated templates: Access a vast library of templates to get your projects off the ground quickly.
- Multiple integrations: Connect Notion with tools such as Slack, Google Drive, Trello and many others.
- Real-time collaboration: Work simultaneously with other users, with live updates.
- Version history: Track changes to documents and revert to previous versions if necessary.
What we like
Notion stands out for its ability to centralize all necessary information and tools within a single, customizable interface. Whether managing complex projects or simply taking notes, Notion offers the flexibility and adaptability to meet the varied needs of its users. Its active community and wealth of templates facilitate rapid familiarization and workflow optimization.
Notion
8. Quire
Overview of Quire
Quire is a collaborative project management platform designed to help teams plan, organize and complete tasks efficiently. Its intuitive interface and unique tree structure enable complex projects to be broken down into hierarchical tasks and sub-tasks, providing a clear, detailed overview. Quire is particularly suited to small and medium-sized businesses, as well as to teams working on multifaceted projects requiring precise coordination.
Benefits :
- Intuitive interface: Facilitates rapid learning and easy adoption by teams.
- Tree structure: Enables clear visualization of nested tasks, improving management of complex projects.
- Real-time collaboration: Team members can comment, share files and track progress simultaneously.
Disadvantages :
- Limited functionality in the free version: Some advanced options are reserved for paid plans.
- Learning curve for advanced features: Although the interface is user-friendly, mastering all Quire's capabilities may require time and training.
Key features
- Nested task lists: Break down projects into sub-tasks for detailed management.
- Kanban boards: visualize and manage workflow flexibly.
- Timeline (Gantt): Plan and track deadlines with a chronological view.
- Custom fields: Add task-specific information for customized organization.
- Multiple integrations: Connect Quire with tools such as Slack, Google Drive and GitHub to centralize your workflows.
- Mobile apps: Access your projects and collaborate on the go with iOS and Android apps.
What we like
Quire stands out for its ability to combine ease of use with robust functionality, offering teams a flexible platform for efficiently managing projects of any scale. Its unique tree structure and various views (list, Kanban, timeline) enable adaptation to the specific needs of each project, making Quire a solid alternative to Trello for those looking for more hierarchical and detailed project management.
Quire
9. Wrike
Overview of Wrike
Wrike is a collaborative project management platform designed to help companies coordinate multiple projects simultaneously. Appreciated for its flexibility and robustness, it is particularly well suited to organizations with complex needs, offering advanced tools for planning, tracking and managing tasks. Its customizable interface enables teams of various sizes to collaborate effectively, while centralizing essential information.
Benefits :
- Versatility: Wrike offers a wide range of functionalities adapted to different sectors and project types.
- Customization: Dashboards and workflows are highly configurable to meet the specific needs of each team.
- Multiple integrations: Compatibility with over 400 applications, facilitating seamless integration into existing corporate ecosystems.
Disadvantages :
- Learning curve: functional richness may require adaptation time for complete mastery of the tool.
- Cost: Pricing plans can represent a substantial investment for small structures or startups.
Key functionalities
- Interactive Gantt charts: Clear visualization of deadlines and dependencies for optimal project planning.
- Kanban boards: Task management with a columnar view for easy progress monitoring and prioritization.
- Process automation: Reduce manual tasks with customized automations.
- Integrated time tracking: Accurate recording of hours worked for better management of resources and invoicing.
- Real-time collaboration: File sharing, contextual discussions and centralized approvals for effective communication.
- Extensive integrations: Connection with tools such as Salesforce, Microsoft Teams, Slack, and many others, for increased synergy.
What we like
Wrike stands out for its ability to centralize the management of complex projects, while offering an interface that can be adapted to the specific needs of each team. Its compatibility with a multitude of third-party applications and advanced functionalities make it a preferred choice for companies looking for a comprehensive, integrated solution to optimize their collaboration and productivity.
Wrike
10. Zenkit
Overview of Zenkit
Zenkit is an all-in-one collaboration and project management platform, designed to meet the diverse needs of modern teams. Combining simplicity of use and functional power, Zenkit enables you to manage projects, tasks, relational databases and much more, within a unified interface. Its modular approach offers exceptional flexibility, making the tool relevant to a variety of working methodologies, including Agile, Scrum and Kanban. What's more, Zenkit offers seamless integration with popular applications such as Slack, Google Drive and Microsoft Teams, facilitating smooth collaboration between the different tools used by teams.
Benefits :
- Flexibility and modularity: Zenkit adapts to the specific processes of each team thanks to its multiple integrated modules.
- Intuitive interface: Quick to learn with a user-friendly interface.
- Extensive integrations: Easy connection with numerous third-party tools for optimum synergy.
Disadvantages :
- Learning curve for advanced functionalities: Rich functionality may require training for optimal use.
- Limitations of the free version: Some advanced features are reserved for paid plans.
Key features
- Multiple views: Manage your projects with Kanban, list, calendar, Gantt chart and mind map views.
- Process automation: Define automatic actions to optimize workflows and reduce manual tasks.
- Customizable dashboards: Visualize key project data in real time with adaptable dashboards.
- Resource management: Plan and track resource allocation to ensure efficient use of your team's capacity.
- Real-time collaboration: File sharing, comments, mentions and integrated chat for effective communication.
- Work offline: Access and modify data even without an Internet connection, with automatic synchronization once online.
What we like
Zenkit stands out for its ability to centralize various aspects of project management within a single, flexible and customizable platform. Its modular approach enables teams to choose and adapt functionalities according to their specific needs, while ensuring seamless integration with tools already in place. This versatility, combined with an intuitive interface, makes Zenkit a solid alternative to Trello for organizations looking for an all-in-one solution to optimize their collaboration and productivity.
Zenkit
To recap: compare these programs at a glance in this comparison table
| Software name | Main benefit | Main use case |
| Airtable | Spreadsheet-database fusion | Creative agencies and content management |
| Asana | Efficient management of complex projects | Marketing teams and campaign management |
| ClickUp | Ultra-flexible all-in-one solution | Teams seeking advanced personalization |
| MeisterTask | Intuitive interface and optimized Kanban method | Agile teams and startups |
| Microsoft Project | Rigorous planning and resource management | Sectors such as construction and engineering |
| monday.com | Visual interface and powerful automation | Human resources and workflow management |
| Notion | Combines project management and documentation | Research and knowledge management |
| Quire | Hierarchical task management | Projects requiring detailed follow-up |
| Wrike | Advanced tracking and detailed reporting | Large companies managing multiple projects |
| Zenkit | Modular platform with multiple views | Companies looking for an adaptable tool |
Choosing the best alternative for your team
Choosing an alternative to Trello depends above all on your team's specific needs. Are you looking for greater flexibility, advanced features, or better integration with your current tools?
Before deciding, compare prices, key features and ease of use. The right tool will optimize collaboration, streamline task management and, ultimately, improve your team's productivity.
👉 The best solution? The one that's perfectly aligned with your processes and the way you work!
Article translated from French