From its creation to its destruction, you will no longer lose any trace of your documents by using collaboration software.Document management systems can be used for:
Streamline document management, enhance collaboration, and boost productivity with this cloud-based software.
Easily store, retrieve, and share documents with customizable workflows, automated data capture, and secure access from any device. Eliminate paper-based processes, reduce errors, and accelerate decision-making with advanced search, version control, and audit trails.
Read our analysis about DocuWareTo DocuWare product page
Streamline document management with a software that automates workflows, improves collaboration, and ensures compliance.
This cloud-based solution simplifies the process of searching, sharing, and securing files across multiple platforms, allowing users to work more efficiently and effectively. With customizable metadata and automated version control, M-Files ensures accuracy and consistency throughout the document lifecycle.
Read our analysis about M-FilesBenefits of M-Files
Advanced document management based on metadata
Automation of business processes to facilitate information
A secure cloud solution also available On-Premises
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Streamline your workflow with this powerful portal software. Centralize communication, documents, and tasks for seamless collaboration.
With features such as custom branding, role-based access, and automated workflows, this portal software empowers teams to work efficiently and securely. Say goodbye to scattered information and hello to streamlined productivity.
Read our analysis about ClustdocBenefits of Clustdoc
Request documents & auto reminders
Modern & mobile-friendly customer portal
Traceability & productivity
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Efficiently manage, store, and process documents with seamless integration, robust security, and customizable workflows. Improve organizational efficiency and reduce paperwork.
Compleo Hybrid offers comprehensive document management capabilities, enabling businesses to streamline document-related tasks. It provides secure storage, intuitive integration with existing systems, and customizable workflows. Enhance productivity and lower operational costs with its efficient document processing and enhanced security features, making it an ideal solution for modern enterprises aiming to optimize their document management.
Read our analysis about Compleo Invoice PlatformBenefits of Compleo Invoice Platform
Quick installation and implementation
Synchronization with all types of ERP systems
Support available in 4 languages
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Knowledge management software that streamlines content creation, collaboration, and publishing.
With a user-friendly interface and powerful integrations, this software makes it easy to organize and share information across teams and departments. Its analytics and search functionality provide insights to optimize knowledge creation and delivery, while its customizable branding options ensure a seamless user experience.
Read our analysis about Document360Benefits of Document360
Scalability
Manage multiple knowledge bases from a single place
Built-in analytics and reporting
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Efficiently manage all your documents with this cloud-based software that provides easy access, powerful search capabilities, and customizable workflows.
OpenKM's Document Management System allows you to securely store and share files, automate document-related tasks, and track changes with version control. With its user-friendly interface, you can easily collaborate with your team and streamline your document management process.
Read our analysis about OpenKMTo OpenKM product page
Streamline document management with this SaaS solution. Easily capture, store, and access files from anywhere.
Say goodbye to paper clutter and hello to increased productivity. This software's user-friendly interface and advanced search capabilities make finding and organizing documents a breeze. Plus, with automatic backups and secure cloud storage, you can rest easy knowing your files are safe and accessible.
Read our analysis about Capture ontheGoTo Capture ontheGo product page
Collaborate and edit documents online in real-time with ease.
With this document management system, multiple users can work on the same document simultaneously, track changes and leave comments. The software's intuitive design allows for easy formatting and organization of text, tables, and images. Plus, all changes are automatically saved in real-time, ensuring that everyone is always on the same page.
Read our analysis about Google DocsTo Google Docs product page
Efficiently manage, store and share documents with this cloud-based software. Streamline workflows, control access and collaborate with ease.
With SharePoint 2016, users can create, edit and share documents from anywhere with an internet connection. Advanced search capabilities and version control ensure easy document retrieval and tracking changes. Access control settings allow for secure sharing of documents with specific users or groups.
Read our analysis about SharePointTo SharePoint product page
Streamline document management with this SaaS software, offering secure storage, easy organization, and seamless collaboration.
With HistoCyb, users can securely store and organize documents, collaborate with team members, and access files from anywhere. Its intuitive interface simplifies document management, while its robust security measures ensure data protection. Say goodbye to scattered files and lost documents with HistoCyb.
Read our analysis about HistoCybTo HistoCyb product page
Streamline document management with powerful search, version control, and collaboration tools.
Outmind's document management system allows you to quickly find and organize files with advanced search capabilities. Version control ensures you always have the latest document, while collaboration tools enable seamless teamwork.
Read our analysis about OutmindBenefits of Outmind
Quickly find the information you are looking for in your too
Preview and classification in the interface
GDPR Certification, ISO 27001:2013, SSAE16, SOC1, SOC2, SOC3
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Streamline document management with this software. Efficiently organize and store all types of files with ease.
The software's user-friendly interface allows for easy access to documents, simplifying collaboration and boosting productivity. Its powerful search capabilities ensure that finding the right document is a breeze. With customizable workflows and permission settings, managing access to documents is seamless.
Read our analysis about Kimios DMSTo Kimios DMS product page
Streamline your document management with advanced file organization, secure sharing, and collaborative editing.
Megadisk stands out as a Document Management System software, enabling businesses to securely manage their documents. Features include hassle-free document organization, advanced file-sharing capabilities ensuring data protection, and real-time collaborative editing tools to boost productivity across teams. Designed for efficiency, it caters to modern digital workspace needs.
Read our analysis about MegadiskBenefits of Megadisk
Android Emulator
LINUX
File Sharing
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Streamline document handling with automated processing, advanced search, and secure storage. Ideal for efficient workflows.
Affinda Platform offers streamlined document handling with features like automated processing, advanced search capabilities, and secure storage. These tools combine to create a more efficient workflow, making it perfect for businesses looking for robust document management solutions.
Read our analysis about Affinda PlatformBenefits of Affinda Platform
Seamless Integration: Easily integrate with your existing systems.
Multilingual: Process documents in 50+ languages, even mixed languages
Self-Learning: Models improve with each user review for accuracy.
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Efficiently manage and organize your documents with this powerful software, featuring customizable workflows and robust search capabilities.
With its intuitive interface and flexible architecture, this document management system streamlines collaboration and improves productivity across teams. Its advanced security features ensure your data remains protected at all times.
Read our analysis about NuxeoBenefits of Nuxeo
cloud-native
scalable
artificial intelligence
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Efficiently manage and collaborate on documents with cloud-based software that offers easy access and sharing capabilities.
With this document management system, you can store, organize, and edit files in real-time with multiple users. Its advanced search function and version control ensure seamless workflow and increased productivity.
Read our analysis about Google DriveTo Google Drive product page
Efficiently manage and organize your documents with this cloud-based software. Collaborate in real-time and access files from anywhere.
With its user-friendly interface, Zoho Docs boasts powerful features such as version control, customizable access permissions, and document analytics. Increase productivity with automated workflows and integrations with other tools.
Read our analysis about Zoho DocsTo Zoho Docs product page
Streamline your document management with this software. Access, organize, and share files easily.
With powerful search and indexing capabilities, you can quickly find the documents you need. Securely collaborate with team members using custom permission settings. Keep your data safe with automated backups and version control.
Read our analysis about DokmeeTo Dokmee product page
Streamline document management with this software. Organize, search, and share files with ease.
This software offers robust document management capabilities, allowing users to easily store, retrieve, and share files. Its intuitive interface and powerful search features make it simple to find the documents you need, while its customizable security settings ensure that your data stays safe.
Read our analysis about FileHoldTo FileHold product page
A document management system is a web application that allows you to store all your company's files (invoices, payslips, purchase orders, technical documents, emails, videos, etc.) in a cloud and access them for viewing or editing.
Some popular document management systems include: FlyDoc, Kimios, Esker on Demand
Document management systems centralizes and organizes your digital files. Offered in SaaS mode, your employees connect to the tool from a Web browser (PC, Smartphone or tablet):
The administrator can manage the access rights of users and documents: read-only, modify, share, no access.
Some document management system includes cloud storage space. However, the software can interface with your managed NAS storage server.
First, you import all of the files of your company:
To simplify paper archiving, you can connect the tool to your scanner, photocopier, or digital copier.
The document manager supports:
To archive your documents correctly, you gradually structure a logical tree structure (by individual, project, team, function, etc.) and store your documents in the different folders and sub-folders. You can also find your files by entering keywords in the tool's search engine.
The computer tool recognizes documents in similar formats and indexes them automatically. For example, your invoices are stored in your "Invoice" folder.
The following functions are at the heart of document management:
Some documents require the use of the workflow engine to manage requests and rights. For example:
The administrator of the document or application is automatically notified of the request and can accept or reject it.
A shared document is automatically notified by email to its recipient. A file that is too large can be sent by e-mail as a downloadable link.
Some document management systems include a collaborative portal per project on which teams can exchange:
With the synchronization feature, you have a folder on your desktop that lists all the elements of your drive. You can view the documents and modify them if you have the right to do so.
Locally modified documents are automatically uploaded as a new version into your document manager and the workstation of your team members.
In offline mode, it will automatically synchronize when the connection is restored.
Document management system vendors offer different levels of security to ensure the integrity of your files:
Some solutions integrate the key functionalities of digital safes such as electronic signatures or digital archiving with probative value.
Dematerializing documents is a current trend that makes documents accessible and shareable. A very small business can be have a single folder on its hard drive, an office automation tool and an outsourced backup. However, accounting firms, local authorities, large businesses, etc. should use document management systems to manage their knowledge base.
This solution is usually installed by the IT department and then used by various departments to manage contracts, improve customer experience and relationships, etc.
The dematerialization of documents makes it possible to manage the life cycle of all files by eliminating laborious paper archiving. However, it has some disadvantages.
A document management system (DMS) software helps to manage, store, track, and organize electronic documents. It allows for easy access to documents from anywhere, at any time. A DMS software typically involves scanning, indexing, and storing digital documents in a central repository.
When looking for document management system software, ensure it has features such as document version control, access control, search and retrieval capabilities, and audit trails. Additionally, look for features like OCR (Optical Character Recognition), metadata management, and integration with other applications.
Document management system software can help your company in various ways. It can boost productivity by allowing for easy document retrieval and collaboration. It can also help reduce costs by reducing paper usage and improving workflow efficiency. Moreover, a DMS software can help ensure compliance with regulations and protect important documents from loss or damage.
Some of the best document management system software options in the market include SharePoint, Box, Dropbox, Google Drive, and DocuWare. Each of these options has its unique strengths and weaknesses, so it's important to choose software that fits your company's specific needs.
Some free document management system software alternatives you could try include OpenKM, LogicalDOC, and SeedDMS. While these options may not have all the features of paid software, they can still be useful for small businesses or personal use. It's important to evaluate the features and limitations of each option before making a choice.
