TimTodo is a modern project management and time tracking platform designed for teams and freelancers who want a clear, fast, and scalable way to manage tasks, track hours, and understand project profitability. Built for startups, agencies, consultants, IT teams, and small businesses, TimTodo simplifies project workflows with an intuitive interface and powerful features. All without the clutter of traditional enterprise tools.

It offers a complete workspace where users can plan tasks, track time, and monitor margins in real time. With no team size limits on the free plan and a flexible pricing model, TimTodo is especially suitable for growing teams looking for transparency and efficiency.

What are the key features of TimTodo?

Task management with visual clarity

TimTodo gives teams a streamlined way to manage tasks and workloads across projects.

• Drag-and-drop task board with clear status indicators

• Task assignments, priority settings, and time estimates

• Real-time visibility into who’s doing what and what’s coming next

• Designed for ease of use with zero learning curve

Ideal for keeping your team focused and your projects on track.

Integrated time tracking

Time tracking is built directly into the workflow — no need to switch tools.

• Start timers or enter time manually directly from tasks

• Every time entry is linked to a task and compared to initial estimates

• Works equally well for individuals and teams

• Supports billable vs. non-billable hours and custom hourly rates

This makes time tracking both effortless and accurate.

Powerful, visual reporting

TimTodo turns raw data into usable insights with simple yet robust reporting tools.

• Filter and explore data by user, task, project, or time period

• Visual dashboards for time, cost, revenue, and overall performance

• No spreadsheet exports needed — insights are available in-app

• Enables informed decisions without requiring external analytics tools

Designed to help teams understand what drives productivity and profit.

Real-time profitability tracking

Track costs, revenue, and margins — at the level of tasks, users, or entire projects.

• Monitor project-level profitability as you go

• Understand user-level performance and cost impact

• Set sales and cost rates and view historical trends

• Align actual spend and earned value across your work

This allows for better forecasting and fewer financial surprises.

Customizable notifications and alerts

Stay informed without getting overwhelmed.

• Smart notifications for deadlines, updates, and task changes

• Fully customizable — control which alerts you receive and when

• Focus on what matters without cluttering your inbox or dashboard

Enables fast reactions and better team coordination.

Roles and permissions management

TimTodo gives you control over who sees and does what within your workspace.

• Use preset roles like Client, Worker, or Team Leader

• Create custom roles with tailored permissions

• Restrict access to sensitive data when needed

Ensures data visibility and access are always in the right hands.

Team and financial overview dashboards

Get full visibility across your business — in one place.

• Track team performance by project or user

• Compare teams side by side to spot issues early

• Access a complete financial dashboard: what’s been earned, billed, and paid

• See who you need to invoice and who you owe

TimTodo helps leaders make fast, informed decisions without digging through multiple tools.

To summarize

TimTodo delivers a clear and powerful alternative to bloated or fragmented project management tools. The key benefits include:

• All-in-one workspace for task management, time tracking, and financial insights

• Real-time profitability monitoring across projects and teams

• Simple user experience with fast onboarding and no training required

• Unlimited users even on the free plan

• Customizable roles, alerts, and billing rates for flexibility at scale

• No reliance on spreadsheets or external analytics to understand business performance

For teams looking to reduce chaos, track time accurately, and stay profitable, TimTodo offers a focused, user-friendly solution that scales with your needs.